What Do I Need to Get a Truck Insurance Quote?
By Thomas Aronson, Founder & CEO, Aronson Group
Have your USDOT number, each driver's license details and date of birth, each truck's VIN and value, your radius and what you haul, and loss runs from your current insurer. With that in hand, most requests to Aronson Group get an estimated indication by email in about 60 seconds and a full quote within 24 hours.
Key numbers
60 seconds: typical time to an estimated indication by email for an Aronson Group quote request
24 hours: typical time to a full quote
12 months: how often motor carriers must pull and review each driver's MVR (49 CFR 391.25)
2 years: the window of inspection and crash data in FMCSA's Safety Measurement System, which updates monthly (FMCSA CSA)
The quote checklist
Gather this before you call or fill out a form. Missing items are the number one reason a quote takes days instead of hours.
Your company
USDOT number (and MC number, if you have one)
Legal business name and garaging address for each truck
Years in business and years under your own authority
Whether you're leased on to a carrier or running your own authority
Your drivers
Full name, date of birth and CDL number and state for every driver
Years of CDL experience, and the type of equipment they've driven
Any tickets, accidents or suspensions in the last three to five years. Be honest. The insurer will pull the MVR anyway
Your trucks and trailers
VIN, year, make and model for every truck and trailer
The value you want each one insured for (for physical damage)
Who holds the loan, if any. Your lender will need to be listed
How you run
Your radius: local, regional or long-haul, and the states you run in
What you haul, with a rough percentage for each commodity
The limits your brokers and shippers require. OOIDA notes $1 million in liability and $100,000 in cargo are the most common asks (OOIDA)
Your history
Loss runs from your current and past insurers. These are the insurer's record of your claims
Your current policy's declarations page, so the new quote can match your limits line for line
Your renewal date
What underwriters check that you don't send
Your safety record in FMCSA's system
FMCSA's Safety Measurement System ranks carriers on roadside inspections, crash reports and investigations from the last two years, and updates once a month (FMCSA CSA). Out-of-service violations, unsafe driving and maintenance problems show up there. Underwriters look.
Each driver's MVR
Carriers are already required to pull and review every driver's motor vehicle record at least once every 12 months (49 CFR 391.25). Insurers pull them too. If the MVR shows something you didn't mention, the quote changes.
Your filings and authority history
Underwriters check how long your authority has been active and whether your insurance filings have lapsed. Your insurer files proof of liability with FMCSA on your behalf (FMCSA). A history of cancellations for non-payment makes some carriers decline.
Only here: why your first number isn't always your final price
When you request a quote from us, you'll usually get an estimated indication by email in about 60 seconds. That's a real starting point, built from what you told us. It isn't a bound price yet.
The full quote comes after underwriters check the things above: MVRs, loss runs, your FMCSA record and the equipment values. Three things most often move the number between the indication and the final quote:
A driver's MVR shows more than expected. A ticket or accident that wasn't mentioned.
The radius or freight changes. Long-haul instead of regional, or a higher-value commodity mix.
Loss runs show claims. Even small claims count.
The fix is simple: give complete information the first time. The closer your answers match your records, the closer the indication lands to the final price, and the faster you get a full quote.
How to shop without getting buried in calls
If you submit your information to five websites, you may hear from five companies. An independent agency can take your information once and compare several carriers for you, on the same limits. See how we compare multiple truck insurance quotes.
Timing matters too. Start 45 to 60 days before your renewal. Across 664 small-fleet renewals with effective dates March 2025 to September 2026, the median change was +7.8%, but 27% went down. You need time to find out which group you're in. Our renewal guide walks through what to expect.
FAQ
How fast can I get a commercial truck insurance quote?
It depends on how complete your information is. With your USDOT number, driver details, VINs, radius and loss runs ready, most requests to Aronson Group get an estimated indication by email in about 60 seconds and a full quote within 24 hours. Missing loss runs or driver details are the most common cause of delays.
What are loss runs and how do I get them?
Loss runs are your insurer's record of claims on your policy, including dates, amounts paid and open reserves. Ask your current insurer or agent for them in writing, covering the last three to five years if you've been insured that long. New insurers use them to price your policy, so request them early.
Can I get a truck insurance quote without my own authority?
Yes. You can get a quote while your authority application is pending, and you'll need coverage bound so your insurer can file proof with FMCSA. If you're leased onto a carrier, you can quote the coverages you're responsible for, such as physical damage and non-trucking liability. Tell your agent which situation you're in.
Why did my final quote come in higher than my estimate?
An estimate is built from what you tell us. The final quote reflects what underwriters verify, including each driver's MVR, your loss runs, your FMCSA safety record and equipment values. If any of those show more than expected, the price moves. Giving complete, accurate information up front keeps the estimate and the final quote close.
How early should I shop my truck insurance renewal?
Start 45 to 60 days before your renewal date. That gives underwriters time to review your file and gives you time to compare quotes on the same limits. Across 664 small-fleet renewals with effective dates March 2025 to September 2026, the median change was +7.8%, but 27% of premiums went down.
How we got these numbers
Aronson Group timing figures reflect our standard quote process: an estimated indication by email in about 60 seconds for most requests, and a full quote within 24 hours. Renewal figures come from 664 small-fleet renewals with effective dates March 2025 to September 2026. Federal rules come from the FMCSA and eCFR pages linked above. Results vary with driver history, radius, commodity and garaging.
Get a quote
Get a quote in 24 hours. Call 563-278-3399 (24/7) or request one online. Most requests get an estimated indication by email in about 60 seconds.
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